NS.05899.123 Automated Meter Reading System #16709

Sealed bids will be received by the City of Horn Lake until 10:00 A.M., friday, september 27, 2024, at Horn Lake City Hall 3101 Goodman Road, Horn Lake, Mississippi 38637 for supplying all equipment and software (as specified) necessary for the Automated Meter Reading System (Part A - Equipment, Software, & Training, Part B – Meter Installation Only). All local, state, and federal special conditions and regulations will be adhered to.

The contracts shall consist of providing the following items for a complete Automated Meter Reading (AMR) System:

Part A – Equipment, Software & Training

1. Positive displacement meters with wireless AMR radios;
2. RG3 Tesla-4 retrofit AMR radio registers;
3. Meter reading data management hardware, software, training; and
4. One-year technical support. Part B – Meter Installation Only

1. The complete installation of City supplied meters and retrofits
2. Sundry materials, labor & equipment as required for installation of meters.

The above general outline of features of the work does not in any way limit the responsibility of the Contractor/Vendor to provide and furnish all equipment, software, and support required by the specifications referred to therein.

Contract time for Part A shall be 120 consecutive calendar days from the effective date shown in the Notice to Proceed.
Contract time for Part B shall be 300 consecutive calendar days from the effective date shown in the Notice to Proceed. 

Bidder must be qualified under Mississippi Law and show current Certificate of Responsibility issued by the Mississippi State Board of Public Contractors establishing his classification as to the value and type of construction on which he is authorized to bid (Not required for submission of Part A Proposal).

Each Bidder shall write his Certificate of Responsibility Number on the outside of the sealed envelope containing his proposal. The outside of the envelope should also bear the Bidder’s name, address, and name of the project for which the Bid is submitted (Not required for submission of Part A Proposal).

Proposals shall be submitted in duplicate, sealed and deposited with the Horn Lake City Clerk prior to the hour and date hereinbefore designated. No bidder may withdraw his bid within ninety (90) days after the actual date of the opening thereof.

Awarding public contracts to non-resident Bidders will be on the same basis as the non-resident bidder's state awards contracts to Mississippi Contractors bidding under similar circumstances. In order to ensure that Mississippi's so-called Golden Rule is followed, state law requires a non-resident bidder to attach to his bid a copy of his resident state's current laws pertaining to such state's treatment of non-resident contractors.

Each Bidder must deposit with his proposal, a Bid Bond or Certified Check in an amount equal to five percent (5%) of his bid, payable to the City of Horn Lake, as bid security. Bidders shall also submit a current financial statement, if requested by the City.  The successful bidder will be required to furnish a Payment Bond and Performance Bond each in the amount of one hundred percent (100%) of the contract amount.

Contract Drawings, Contract Specifications, and Bid Forms must be purchased in order for a bid to be submitted.

The Engineer is Neel-Schaffer, Inc., (Attn.: Vince Malavasi, 5740 Getwell Road, Building 2, Southaven, Mississippi 38672, Phone No. (662) 890-6404, or email vince.malavasi@neel-schaffer.com).

Bid documents are on file and open to public inspection in the office of the City Clerk of Horn Lake, Mississippi (City Hall); at the office of the Engineer, or online at www.neel-schafferplans.com. Plan holders are required to log-in or register for an account at www.neel-schafferplans.com to order Bid Documents. All plan holders are required to have a valid email address for registration. Bid documents are non-refundable and must be purchased through the website. For questions regarding website registration and online orders, please contact Plan House Printing at (601) 336-6378. Prospective bidders must be listed as a plan holder in order to submit a proposal.

This advertisement is also being published on the online Agency Bid Bank at the Mississippi APEX Accelerator Program (formerly MPTAP) website.

The Owner hereby notifies all Bidders that it will affirmatively ensure that disadvantaged and women-owned business enterprises will be afforded the full opportunity to submit bids in response to this invitation. Minority and women’s business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities, equipment, material and/or supply needs. When considering the award of any contract resulting from this invitation, the Owner will not discriminate against any bidder on the grounds of race, gender, or national origin.

The City of Horn Lake is an Equal Opportunity Employer. The City of Horn Lake hereby notifies all Bidders that it will affirmatively insure that in any contract entered pursuant to this advertisement will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, sex, national origin, age, disability, sexual preference, marital or veteran status, or any other legally protected status in consideration for an award.

Any contract or contracts awarded under this invitation for bids are expected to be funded in whole or in part by anticipated funds from the ARPA Mississippi Municipality & County Water Infrastructure Grant Program (MCWI). Neither the State of Mississippi nor any of their employees is or will be a party to this invitation for bids or any resulting or related contracts. This procurement will be subject to all applicable sections of the Mississippi Code of 1972, Annotated, as they apply to local governments, in accordance with MCWI Program Regulations.

Based on the Assistance Listing: Coronavirus State and Local Fiscal Recovery Funds and Part 2 of the US Treasury State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (v3.0 February 2022) (Compliance Guide), the following Uniform Guidance provisions will be required in all contracts:

§  Subpart A, Acronyms and Definitions;
§  Subpart B, General provisions;
§  Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards (except 2 CFR 200.204, .205, .210, and .213);
§  Subpart D, Post Federal; Award Requirements (except 2 CFR 200.305(b)(8) & (9), .308, .309, and .320(c)(4));
§  Subpart E, Cost Principles;
§  Subpart F, Audit Requirements;
§  2 CFR Part 25 (Universal Identifier & System for Award Management);
§  2 CFR Part 170 (Reporting Subaward and Executive Compensation Information);
§  2 CFR Part 180 (OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement);
§  2 CFR 200 Appendix II; and
§  MDEQ Supplemental Provisions.

The City of Horn Lake reserves the right to reject any and all bids and to waive any informalities or irregularities therein.

DATES OF PUBLICATION:
August 29, 2024
September 5, 2024